FAQs
USPS IBI Decertification
The USPS® is undertaking a process to decertify all postage meters that are not compliant with IMI standards. This move aims to modernize technology, enhancing speed, efficiency, and security. As part of this technological upgrade, the USPS® is ensuring that all postage machines are equipped with the latest technology and adhere to the highest security standards. Consequently, all postage meters not compliant with IMI standards must transition to the newer IMI technology. We understand this topic might be perplexing, so we’ve prepared a set of Decertification FAQs below to provide clarity on updates and deadlines.
Ensure your current postage meter is IMI-compliant by contacting us.
What is IBIP vs IMI?
IBIP (or IBI): The Information Based Indicia Program (IBI or IBIP) was implemented by the USPS® in the early 2000s. This initiative mandated every Postage Evidencing System (PES), commonly known as a postage meter, to imprint a 2-dimensional barcode on each piece of mail processed through the machine. The printed indicia was required to contain specific data both within the barcode and in legible text (such as postage amount, zip code, mail class, and date). This technology was introduced to enhance security and accuracy in processing mail through the postal system for postage meter users.
IMI: Intelligent Mail Indicia (IMI) represents the latest data technology pertaining to the postage imprint generated by a postage meter. IMI offers heightened security and accuracy to fulfill the new standards set by the USPS® and supersedes the previous IBIP standard.
Why is the USPS mandating the change to IMI?
IBIP offers a limited amount of postal and transactional data to the USPS®. However, with advancements in technology, the demand for more precise and secure data has grown. In response, the USPS® introduced the Intelligent Mail Indicia (IMI) to address this need for enhanced data accuracy and security.
Below are some of the advantages of IMI:
Enhanced Accuracy in Postage IMI technology automates the calculation of postage, ensuring precise posting of your mail without overspending. It also minimizes errors in mail class selection, thus reducing the risk of returned mail or processing delays.
Heightened Security and Fraud Detection with IMI technology, the USPS® has implemented top-tier security standards for data transmission between the postage meter (PES) and other systems. This heightened data security enhances fraud detection capabilities and ensures better protection of sensitive information.
Improved Post Office Service IMI-compliant machines necessitate a dedicated network connection, enabling seamless communication between the postage meter provider, the USPS®, and users. This connectivity ensures access to the latest postal rates and facilitates the transmission of transactional data to the USPS®, resulting in enhanced speed and accuracy in processing outgoing mail for customers.
When is the deadline for the IBIP decertification?
Any non-compliant Postal Evidencing Systems (aka Postage Meters) are decertified as of June 30, 2024 and must be withdrawn from service by December 31, 2024. Postage indicia printed by Decertified PES will no longer be considered valid postage for use or refunds after June 30, 2025.
More information:
Authorization to manufacture and distribute postage evidencing systems – Federal Register
